Endless revisions email reply

Too many revisions reply
End the loop without starting a fight.

You don’t need to over-explain. You need a reply that protects scope, timeline, and margins — without sounding emotional.

No card needed
·
Polite / Firm / Contractual
·
Next steps included
This is what usually goes wrong:
  • Revisions keep coming with no clear finish line.
  • You’re afraid to push back and lose the client.
  • The project becomes a time sink.
  • Your margin quietly dies.
Example
Risk spotted
Client email
“Can we tweak a few more things again? Just small changes.”
Reply (preview)
FirmPoliteContractual
Happy to refine. We’ve reached the included revision rounds for this phase. If you’d like additional rounds, I can quote a small change request and timeline, or we can approve the current version and move forward. Which would you prefer?
Next steps
Option A: Approve current versionOption B: Quote change request for extra revisions

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Copy-paste prompt for ChatGPT
Help me reply to endless revisions.
Write 3 versions: Polite, Firm, Contractual.
Must: reference revision limit and propose a change request for additional rounds.
Add 2 next steps (approve current version vs quote extra revisions).

Client email:
[PASTE]

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More situations ReplyGuard handles

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Scope creep (“can you also…?”)
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Late payment / unpaid invoice
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Rush request (by tomorrow?)
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Discount request pressure
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Stop bleeding time.
Send the reply that protects you.

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